NOTICE OF ANNUAL MEETING
Notice is hereby given that the 29th Annual Meeting of the shareholders of
South Port New Zealand Limited will be held in the South Port Board Room,
Administration Building, Island Harbour, Bluff on Thursday, 26 October 2017
at 10.45 am.
Port Security - Please note for those attending the meeting, not only will
a driver''s licence ID be required to be presented at the security gate to
gain access onto the South Port Island Harbour, but advance notice of the
name/s of people wishing to attend is to be relayed by either phone or email.
This is a mandatory requirement under the Maritime Security Regulations.
BUSINESS
1. Financial Statements
To receive and consider the Directors'' Report, the Financial Statements, and
the Auditor''s Report for the year ended 30 June 2017.
2. Directors
To elect two Directors.
- Mr RT Chapman and Mr JJ McClean retire by rotation in accordance with the
Company''s Constitution. Mr Chapman and Mr McClean now offer themselves for
re-election to the Board of Directors.
- In the Board''s opinion Mr Chapman and Mr McClean would, if appointed as at
the date of this Notice of Meeting, each be an Independent Director of the
Company as defined in the NZX Listing Rules.
Director Profiles are included with the Notice of Meeting
3. Auditors
To authorise the Board to fix the auditor''s fees and expenses.
Explanatory Note
The Office of the Controller and Auditor General continues in office in
accordance with Section 19 of the Port Companies Act 1988 and Section 196 of
the Companies Act 1993.
4. General Business
Questions from Shareholders at the Annual Meeting
The Company wants to provide comprehensive answers to any questions you may
wish to ask at the Annual Meeting. Accordingly, we encourage you to send any
questions you wish to raise to email address khoyle@southport.co.nz and we
will then be in a better position to answer these in greater detail when they
are raised at the meeting. However, not sending us questions in advance will
not in any way preclude you from asking questions at the meeting.
By order of the Board
LARA STEVENS
Finance Manager
Dated at Bluff this 29th day of August 2017
DIRECTOR PROFILES
Rex Thomas Chapman
LLB
Mr Chapman is a Senior Partner in Invercargill Law Firm Cruickshank Pryde.
He has been in legal practice in Invercargill for 36 years. Mr Chapman''s
practice covers a wide range of legal services including commercial and
company law, litigation, dispute resolution and resource management. He is a
member of the Southland Regional Development Strategy (SoRDS) New Industries
Team and the Southland Aquaculture Reference Group (SARG).
Jeremy James McClean
BCom, CA
Mr McClean is a practising Chartered Accountant in Southland. He is a
Principal in Invercargill accounting firm Malloch McClean Ltd, holds a Public
Practice Certificate with Chartered Accountants Australia & New Zealand and
is a Justice of the Peace. Mr McClean has provided business advice to a
number of Southland rural and urban businesses for more than 30 years.
Proxy Appointment
If you are unable to attend the meeting, please complete and return your
enclosed Proxy Form to Link Market Services Limited, in any manner as per the
instructions on the reverse of the Proxy Form, not later than 10.45am on
Tuesday, 24 October 2017.
Alternatively you can appoint your proxy and vote online. To vote online
please visit the Link Market Services website at
investorcentre.linkmarketservices.co.nz/voting/SPN. You will require your
Shareholder Number and Authorisation Code (FIN) to securely access the
website. Follow the prompts to appoint your proxy and direct your voting
instructions.
End CA:00307512 For:SPN Type:MEETING Time:2017-09-20 12:42:40